Office Operations Intern - ONSITE - Law Firm
​​​​​​Location: The Gild Buildings, Dallas, TX 75206
Hours: 15 to 30 hours a week - Mon-Thu.
Pay:
$16/hr - 1-2 years of college completed
$17/hr - 3-4 years of college completed

The Office Operations Intern will provide administrative and operational support to ensure the smooth day-to-day functioning of the office. This internship is ideal for a detail-oriented, organized individual looking to gain hands-on experience in office administration within a professional environment. The ideal candidate will be tech-savvy, professional, and possess strong communication and multitasking skills. The Office Operations Intern will work with the Operations team and report to the Office Operations Manager. 

Duties and Responsibilities:

• Assist with answering phones, taking messages, and routing calls under supervision.
• Help welcome visitors and maintain a professional, friendly reception area.
• Support the ordering and inventory of office supplies and assist with vendor research.
• Help prepare conference rooms for meetings, including setting up Zoom and Microsoft Teams sessions.
• Shadow and assist with new client file setup, including electronic filing.
• Assist with sorting and distributing mail and deliveries.
• Support general clerical tasks such as scanning, photocopying, filing, and document organization.
• Help maintain office equipment (e.g., refilling paper in copiers, reporting tech issues).
• Participate in maintaining common areas (e.g., kitchen and supply rooms) to ensure cleanliness and organization.
• Assist with coordinating internal team events and activities as needed.
• Observe and support administrative processes to gain insight into office operations.

Education and Experience:

• Strong computer skills; proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Comfortable with learning new software and tools
• Strong verbal and written communication skills
• Organized, detail-oriented, and able to follow instructions
• Reliable, punctual, and professional in demeanor
• Ability to work independently and within a team
• Prior office or administrative experience is helpful but not required
• Currently enrolled in or recently graduated from a college or university (Associate’s or Bachelor’s degree program preferred)

Other Duties: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.