Office Operations Intern - ONSITE - Law Firm
Location: The Gild Buildings, Dallas, TX 75206
Hours: 15 to 30 hours a week - Mon-Thu.
Pay:
$16/hr - 1-2 years of college completed
$17/hr - 3-4 years of college completed

The Office Operations Intern will provide administrative and operational support to ensure the smooth day-to-day functioning of the office. This internship is ideal for a detail-oriented, organized individual looking to gain hands-on experience in office administration within a professional environment. The ideal candidate will be tech-savvy, professional, and possess strong communication and multitasking skills. The Office Operations Intern will work with the Operations team and report to the Office Operations Manager.

Duties and Responsibilities:

Assist with answering phones, taking messages, and routing calls under supervision.
Help welcome visitors and maintain a professional, friendly reception area.
Support the ordering and inventory of office supplies and assist with vendor research.
Help prepare conference rooms for meetings, including setting up Zoom and Microsoft Teams sessions.
Shadow and assist with new client file setup, including electronic filing.
Assist with sorting and distributing mail and deliveries.
Support general clerical tasks such as scanning, photocopying, filing, and document organization.
Help maintain office equipment (e.g., refilling paper in copiers, reporting tech issues).
Participate in maintaining common areas (e.g., kitchen and supply rooms) to ensure cleanliness and organization.
Assist with coordinating internal team events and activities as needed.
Observe and support administrative processes to gain insight into office operations.

Education and Experience:

Strong computer skills; proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Comfortable with learning new software and tools
Strong verbal and written communication skills
Organized, detail-oriented, and able to follow instructions
Reliable, punctual, and professional in demeanor
Ability to work independently and within a team
Prior office or administrative experience is helpful but not required
Currently enrolled in or recently graduated from a college or university (Associate’s or Bachelor’s degree program preferred)

Other Duties: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.